The New toolkit for hospitality business owners, managers & Staff
Hospo is designed to reduce your headaches, not add another. It puts checklists, prep lists, a noticeboard, blackboard, logs, recipes, deliveries, costings and daily tasks across your own and your staff's devices. Use one tool or use them all, it’s designed to fit the way you already run your business.
Why Use Hospo?
Hospitality isn’t easy.
staff, quality, quantity, culture, costs, waste etc…
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Your systems work but they require maintenance
Paper lists are easy to start, but they become another job to maintain. When a checklist, prep list, recipe, or procedure changes, someone has to edit it, print it, replace the old copy, and hope the team uses the right version.
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You answer the same questions every day
When business information lives in people’s heads, managers and owners become the default source for every recipe, procedure, task detail, and common answer. That gets exhausting fast, especially during service.
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Your best staff still need you too often
Your best staff want to get on with the job, not wait for instructions or chase someone down for answers. When the right lists, tasks, recipes, and procedures are easy to find, they can work with more confidence and less micromanagement.
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You notice issues, then end up micromanaging
You notice the small problems: lateness, wasted stock, missed steps, things not being done quite right. But when the details are scattered or based on memory, it is hard to know what is a one-off and what is becoming a pattern.
How does hospo work?
Hospo is not a system you must adapt to.
Our toolkit fits the way you already run things.
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Lists That Stay Up to Date
Replace printed checklists, prep lists, recipes, and procedures with live lists your team can access on their own phones.
When something changes, update it once in Hospo and everyone sees the latest version. No reprinting, no old sheets floating around, and no staff working from the wrong list during service or prep.
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Keep Your Team on the Same Page
Put the right kind of staff communication in the right place.
Use the Noticeboard for updates everyone needs to see, like policy changes, reminders, or important business announcements. Notices stay visible on staff phones until an owner or manager archives them, instead of relying on missed texts or verbal handovers.
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Handle Small Jobs Without Losing Them
Use the Blackboard for the small jobs and reminders that usually get passed around verbally, like "we need more milk" or "pick up more receipt rolls."
Any staff member can archive a blackboard item once it is done. Use Team Chat alongside it for everyday discussion, quick questions, and team messages that do not need to live on the Noticeboard.
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Track Orders, Deliveries, Waste & Temperatures
Keep the important back-of-house records in one place.
Use Hospo to prepare orders, log deliveries as they arrive, photograph delivered stock, attach invoice photos, record waste, and complete temperature checks, without chasing separate paper folders or scattered photos.
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Keep Recipes and Business Knowledge Easy to Find
Stop maintaining recipe folders and answering the same questions from memory.
Store recipes, ingredients, procedures, supplier notes, and common business information in Hospo so staff can find what they need from their own phone, whether they are on shift, prepping, or checking something before they come in.
is it hard to setup?
It’s actually very easy.
Start with one feature, save time, repeat.
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Start Small
Begin with the tools that will save you the most time right away. You can easily add more later as your team gets comfortable and your systems become clearer.
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Turn Features On or Off
Keep the app simple for your team by only showing what you use. If a feature is not needed yet or not suitable for your business, it can stay hidden until it becomes useful.
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Built for Independents
Made for staff, owners and managers who need practical help, not enterprise software. Hospo is designed to fit real hospitality businesses that already have useful systems.
What about AI?
With hospo, you get a new kind of assistant.
The more you use the tools, the smarter it becomes.
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"What Kitchen Prep Is Left to do today?"
If your team is using the prep lists feature, the assistant knows what still needs to be done.
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"What time did Sarah finish yesterday?"
If your team uses the clock in/out feature, the assistant knows all about your timesheet data.
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"How much do our beef patties cost?"
Just take a photo of invoices as they arrive and costings will be automatically extracted.
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"What's our basil pesto recipe?"
Use the Recipes feature and the assistant points you in the right direction.
Can i make it feel like our own app?
Add your logo, change colours, reorder menus, on/off features.
It feels like your very own purpose built app.
What if i just want to try it?
Just Start Your free 30 day trial
Simple enough for staff to use during service. Versatile enough to fit how your business already runs. We will have you on board within 24 hours. The AI Assistant can help you learn how to use it at your own pace.
Pricing after the free trial?
$79/month*
Access to all features including the AI Assistant.
Optional Setup Assistance $399
Access to an onboarding specialist who can work with you over several weeks, on your timeline, to help you set up and implement the most suitable features for the way your business runs.
*While setup assistance is optional, we highly recommend it so you can get the greatest value from as many tools as possible.
Want to dive deeper into how it works?
Our features page goes deep.
I want personalised help in my business, not just tools…
Running a business can get lonely, stressful, and hard to step back from.
James, the creator of Hospo, works directly with business owners who want experienced support over a longer period of time. Coaching gives you a regular space to talk through your business, make better decisions, improve systems, solve staff and workflow problems, and keep moving toward the business you actually want to own or run.
